The Export Certificates section is responsible for issuing Export Certificates for human or veterinary medicinal products and for Irish manufacturers of these. The documents issued are:
certificates of free sale for medicinal products
certificates of manufacture and free sale
certificates of pharmaceutical product
certification of company documents
certified copies of manufacturing authorisations
GMP certificates for both finished products and API
statements of licensing status of pharmaceutical product
In general, these documents are only issued to the marketing authorisation holders or authorised manufacturers. Where the applicant is not the holder of the marketing authorisation or manufacturing authorisation, a letter of authorisation from the holder must be provided.
Where possible, certificate formats, as published by the World Health Organisation, are used. Further information on the types of certificates approved by the WHO is available at the following link:
Guidelines on the implementation of the WHO certification scheme on the quality of pharmaceutical products moving in international commerce.
What are the certificates used for
These certificates are typically used to register or renew a product authorisation in a 3rd county (outside the EU). They might also be typically used to accompany a batch of that product as required by a foreign competent authority. The Certificate of a Pharmaceutical Product (CPP)/ Certificate of Free Sale(CFS)/ Statement of Licensing Status of a Product are all product specific certificates, used to show the details as approved in the Irish marketing authorisation. A Price Certificate shows the cost price for the Irish market.
The CPP can also be issued for a product without a Marketing Authorisation but where the dosage form is manufactured in Ireland, once the application is accompanied by a signed company declaration to state that the details are true. Please check the Useful Links section below for a draft of certificates for whichever best suits your requirements.
Where a company has been inspected and found to be GMP compliant by the HPRA, certified copies of a company’s GMP certificate can be issued.
A CPP is the most typically issued document that is provided, guidance in completing the form accurately under each section has been provided in the draft CPP in English on our website. All certificates are issued as per their standard formats. The only document to which additional information may be attached (package leaflet, labels, composition page) is the CPP. When applying, all additional attachments must be accompanied by a declaration letter stating that the information in them is true and correct.
What is required to make an application
All applications received should include:
Completed and signed Application for an Export Certificate
Proof of payment
Where required they should also include the completed draft document
Where included, attachments such as composition tables or patient information leaflets
must be accompanied by a letter stating that the information in them is true and correct.
There is no requirement to submit a Summary of Product Characteristics, if one is required to be attached to a CPP, simply note this on the draft and we will attach the latest approved version from our records.
The fee per application is set out in the Guide to Fees, for human medicinal products this is Fee Code 351 for standard service. For veterinary medicinal products this is Fee Code 691.
Applications which do not include all of the required documentation cannot be validated, and will be returned to the applicant.
Due to the current public health pandemic, the offices of the HPRA are currently closed with limited access per week for members of the export certificates team to facilitate printing and wet signing of certificates. Therefore all applications for certificates will unfortunately face delays in processing.
Application form for Export Certificates
Certificate of Pharmaceutical Product (English) (French) (Spanish)
Certificate of free sale
Statement of Licensing Status of Pharmaceutical Product
Certificate of a Pharmaceutical Product Explanatory Notes in English